How to Fix Common WordPress Formatting Issues

Not everyone wants to draft posts directly on WordPress’s built-in WYSIWYG editor, or Gutenberg, if you’re a bit ahead of the times. A lot of content is created off the WordPress content management platform, using popular tools that include Google Docs and Microsoft Word. Today we’re going to show you how to avoid and fix common WordPress formatting issues that effect how your site performs.

There are plenty of reasons to start with a different word processing tool or editor outside of WordPress. Perhaps you…

  • Have freelancers creating content that you then upload to WordPress yourself.
  • Are working with a shaky internet connection, and can’t stand the thought of losing work if your browser freezes up (and your work doesn’t save).
  • Are looking for a better spell checking tool than WordPress or your connected apps can provide.
  • Have a great solution for distraction-free writing that’s better suited to you than WordPress’s own version of this functionality.

A local version of your writing, like on your computer via Microsoft Word, or a cloud computing solution like Google Docs, can help you to avoid these problems while also introducing a host of new issues. Many times, when transferring content from one text editing program to your WordPress editor, a number of annoying formatting issues occur.

Here’s a common WordPress formatting issue that you may recognize if you copy/paste content from Google Docs to WordPress:

wordpress content management

From a live site standpoint, an extra span or div tag with normal font weight styling isn’t anything that a visitor will notice in terms of the page’s design.

That said, all of these unnecessary extra code snippets add up to negatively impact your website’s functionality. Besides being completely unsightly on the back-end, this bulky code can also slow down page load. Slow page load is awful for SEO, and SEO is the purpose behind a lot of content creation efforts.

Slow page load also negatively impacts the user experience. The longer a page takes to load, the less likely a person is to stick around and learn more about your company. Additionally, if you realize your formatting mistakes after the fact, going in and deleting all this bulky code is a huge pain to deal with.

At this point, you’re probably thinking, “There’s got to be a better way!” when it comes to WordPress content management. And luckily for you, there is.

Download Content as a Microsoft Word Document

If you’re using Google Docs to draft or collaborate on content creation, it’s unwise to copy and paste directly from your working document to the standard WordPress editor. One formatting workaround for WordPress content management involves downloading your document as a Microsoft Word file, then copy and pasting it to the WordPress editor.

Unfortunately, some formatting issues persist even after these steps are taken. Though minor, this method of WordPress content management still results in spacing issues between headings and body content that require additional efforts to fix.

Skip the Visual Editor

Though it will kill existing formatting, another way to get around the worst WordPress formatting issues involve skipping the visual editor and pasting your content directly in the text editor. The issue with this tactic is that you’ll still have formatting issues due to the fact that you’ll have to re-add headings, text decorations, and links. Not exactly ideal!

Write in the Markdown Language

wordpress content management
Source: WP-Markdown

Markdown is a language that was invented for formatting text on the web in 2004, just a year or so after the first version of WordPress software was released. Markdown makes it simple to convert plain text to HTML. Like anything new in life, it can be a bit awkward to use at first but becomes second nature if you use it as part of frequent content creation on WordPress. provides a Markdown quick reference if you’re interested in writing your copy as such to prevent a formatting breakdown between the various text editors and software tools that you use. There’s built-in support for Markdown with the use of the Jetpack plugin, but shares some additional plugin options to consider.

Use a Plugin to Help with Proper Formatting

Knowing that many content assets get their start off the WordPress editor, developers have prioritized the creation of solutions for bridging the gap between tools, without negatively impacting formatting. The following plugins can help especially when it comes to transferring content from Google Docs to WordPress without any formatting issues.

TinyMCE Advanced

wordpress content management

TinyMCE Advanced is a WordPress plugin that fixes a lot of the major issues with the native WordPress editor. Many prefer it due to the ability to keep manually added paragraph tags in the text editor, which WordPress otherwise deletes automatically. TinyMCE Advanced won’t solve all of your WordPress formatting issues, but its use is certainly an improvement over the native WordPress editor. If you do any writing or editing on WordPress, this editor provides additional formatting opportunities without having to break into the code.


wordpress content management

Wordable allows you to write as you normally would in Google Docs: on your own or as a collaborative effort. Once your article is ready to go, Wordable has a one-click import solution, which includes all formatting and images! This functionality cannot be understated, especially for long articles with a multitude of image assets.

Wordable allows you to “earn” free exports, but it’s probably more economical to invest in a paid plan. For $19/month, you get unlimited exports to unlimited WordPress websites.

Note: Wordable used to be known as Postable, and once offered a lifetime access deal on AppSumo. AppSumo is an email newsletter that targets entrepreneurs, and they frequently repeat deals, if this sounds interesting to you.


wordpress content management

Created by Joanna Wiebe of Copy Hackers, Airstory is a bit more of an involved software solution for content creators. In many ways, it works similar to Google Docs, as it provides a way to draft content and collaborate with team members. It also allows team members to create and share “cards” with facts and images that may be relevant for future content assets.

Like Wordable, Airstory’s platform allows you to create content, then publish it straight to WordPress. Unlike Wordable, this is just a feature-not the entire use case for the software. The basic plan starts at $59/month, but like Wordable, low-cost lifetime access has been offered through AppSumo (and could definitely happen again in the future!).

The problem with these solutions (if anything) is that they involve installing and activating an additional plugin on your WordPress website to access relevant benefits. If you already have a lot of plugins or think that these plugins may conflict with the ones already on your WordPress website, they’re probably not your ideal WordPress formatting problem solution. It’s hard to justify adding another plugin, which could potentially slow down your entire website, for just this one purpose.

Content Management: How to Fix Common WordPress Formatting Issues

If things were too easy, it wouldn’t be any fun (right?). At least, these are the things we tell ourselves when dealing with annoying WordPress formatting issues through the process of WordPress content management.

If you have a great tip for fixing common WordPress formatting issues, we’d love to hear from you. Tweet your tips at @Pagely, and we’ll share the best insights!

New Posts in your inbox

  1. A Plain Text Editor
    Plain Text files
    That’s right, if you’re writer on a budget, you don’t need to spend any money buying expensive writing software or apps. Instead, you can use the text editor that comes free with your operating system.
    Just open up Notepad on Windows or TextEdit on a Mac. I like plain text editors for writing something short quickly and easily, without thinking much about it. I wrote a blog post about the benefits of using plain text editors as writing software.
    Use for: writing whatever, wherever

  2. I would love to get your advice and tips on my site I constantly have trouble pasteing in content from other authors and other websites. Of course I always leave in all the attributions etc. but half the time a picture or text wont show up on the page but it will show on the edit page and vice a versa, So whats up with that?

  3. Hi Maddy, got my blog up and running recently and I’m writing about one article a day. No issues with motivation there, but what is really causing me fits is getting the posts to look the way I want them too when posted.

    It seems like any formatting I do doesn’t translate over the the way the posts look after publishing, i.e. spacing, font size, etc. I currently drafting in Google docs and uploading directly. Still waiting for that “a-ha” formatting moment.

  4. I am a beginning blogger, am planning to publish my posts using WordPress. Each blog post will be focusing on a particular song and its lyrics.

    I have created a number of posts as WordDocs, and am encountering a formatting problem as I copy and paste my text into WordPress.

    I begin each post with a stanza of song lyrics, which is a particular type of formatting, as each line is merely a phrase, rather than a full sentence, and ideally each line should begin at the far left margin.

    When I copy and paste into WordPress the first stanza gets compressed so that each of the lines of the lyrics run together, as if one long sentence.

    Farther down in my blog text I have similar stanzas, which seem to import just fine, retaining the format in which I created them.

    Any idea how I can fix this? Why WordPress reformats the first stanza (paragraph), but not succeeding ones?

    Every blog post will begin with a stanza of lyrics, so I need to figure this out before I launch.

    Any help you can provide would be appreciated.

    Thank you

  5. Im my wordpress website the text in posts are collated or mixup to each other, it can’t be easy to ready. The sentences lines are are mixed up or there is lot of gaps between the limes after installing new theme. So or suggest me the right way to correct all texts in all posts and articles of my website.

  6. Thanks for sharing the amazing tips. I use TinyMCE editor and it provides additional formatting opportunities without having to break into the code. I was facing the problem while copy/paste the text from the Microsoft word and After using the pasteitcleaned I am able to copy/paste from Word, Excel, PowerPoint, PDF, Websites. I will recommend them to install this plugin.